Most conference planners have a great job of ensuring that all preparations are done before the conference begins. Conference planners need to have a checklist so that they don’t miss out on any items or preparations. Among these items for preparations, the audio visual arrangements need to be taken care off very promptly.
When the conference has a larger number of attendees, it becomes very important to have the best audio and visual system in place. The conference organisers generally hire audio visual production services to make the arrangement of the audio visual equipment. Once the audio visual equipment is in the proper place, the testing of the equipment is done.
As a conference planner, you will have to over see the positions of the speakers and the other equipment. During the testing of the audio visual equipment, you will have to make sure that the speakers are loud enough to be heard at the last row. Conference planning is no child’s plan.
You will have to make sure that you have touched upon all the important aspects of the conference planning. When the conference proceedings are in progress, you will have to keep a constant vigil on the audio visual equipment.
If there are frequent power cuts at the venue of the conference, you will have to make sure that you have provisions for alternate power supplies. A generator van is the best solution when you are not sure of the power availability at the venue of the conference.
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